If you run a business, then chances are you and your employees will be sent hundreds of thousands of emails over the course of the year.

Get sent just one virus though, and someone unsuspectingly opens it, and you could find your whole business grinding to a halt. You could have your data stolen, your server compromised and your systems clog up.

Even worse, you could unwittingly forward it on to your customers and they could get infected too…

Do you want to reduce the chances of this happening? Then you need to install some form of email scanning software.

Why do I need to scan my email?

First off, if you have an anti-virus programme with an email scanning feature included, then you can scan all incoming mail and prevent infected messages from ever hitting your inboxes.

Even though malicious email attachments aren’t a threat unless they are opened, making sure they don’t hit your inbox in the first place is the first key line of defence in keeping your business email virus free.

However, emails with virus attachments may be sent to other mailbox files – such as junk or trash. This is because whenever an email message is redirected from an inbox folder it will remain in the overall inbox file unless you compact your folders often.

The AVG Email Server Edition 2012 gets round this. It not only checks all incoming, outgoing and internal email messages, it marks unwanted ones as spam. It uses a range of analysis methods to process each mail message, and this offers maximum possible protection.

One of the great selling points of email scanning software like this is that it collects up-to-date information on the latest threats from owners of it across the world. This means you get unrivalled protection, wherever you live in the globe.

Another great benefit of having email scanning software for your business is that, should you be sent a virus, the software acts instantly. It will perform high-speed scanning of the executable to rate its threat level. It does this by dissembling it, detecting what it can do and comparing it to its up-to-date database. If it is deemed to be dangerous, such as accessing your server’s data, making unsolicited network connections or accessing your address book and the scanner will then quarantine it – and you’ll be notified immediately.

Reporting

Yet any good business email software programme will include a detailed reporting module that allows you to create unique, bespoke reports, of internet mail usage. This could included the number of emails sent, reports per user or date, hourly server usage, volume reports and logs of the most used domain names for sending or receiving email.

You can keep a close eye on specific workstations too, not to mention schedule updates at a time convenient to you or your employees.

To sum up…

If you want to keep your emails clean, your servers running smoothly and manage your server security from one location, then you need to install a reputable business email anti-virus.

Internet security shouldn’t be overlooked – especially if you rely on it to provide your customers with excellent service. Why not look into getting your business protected - you’ll be glad you did.

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