Project management is quite demanding, owing to the fact that it often involves team members located in different locations. As such, adequate collaboration, as well as timely and accurate communication is required in order for individual tasks and the entire project to be completed successfully.
With online project management software, you add value to your projects, make them run more smoothly and keep track of everything – even things you haven''t thought of. Below are some of the top reasons why you could use this software.
1- Remote Access - With online project management software, you can access your data from any computer within your organization. You have access from anywhere on the globe, provided you have a computer and internet access. Online-based software does not need to be installed on every computer for it to run. In addition, most web-based project management applications are independent of your operating system, and run on Mac and PC devices.
2- Cost-effectiveness - Online project management software is economical since most of the costly license costs associated with acquiring and maintaining desktop software do not apply. The vendor hosts the software, therefore, you only pay a low monthly fee for using it or only for the period that your project runs.
3 - Collaboration - Web-based project management software provides a reliable platform for collaboration in your organization. Collaboration is an essential part of any project. When all project members are located at a central location, it is easier to work together since you can hold regular face-to-face consultations to iron out issues. However, if your project involves offshore teams, international partners or contractors spread out across the country or globe, project management becomes rather difficult. With software, all members can access critical project data from a centralized position, communicate, and share knowledge more easily. Also, you have an easy time adjusting project activities, as well as posting updates as the project progresses.
4 - Automatic Updates - With hosted project management software, the responsibility of updating and maintaining the application rests with the vendor. Therefore, you will be using the latest versions at all times, without incurring any additional costs or wasting time updating.
5 - User-friendly - Online project management software is normally very compact, with a great design and easy to navigate menu systems. As such, the software is easy and convenient to use.
6 - Increased Productivity - With enhanced collaboration comes efficiency, which in turn increases productivity at both individual and organizational levels. Online project management enables you to save time in managing the entire project since most routine operations are automated. Report collection, project reminders, and plan updates are just some of the automated tasks. In addition, since all tasks are assigned to respective team members, it is easier for you to track and evaluate progress at individual and project level.
7 - Effective Communication - Most projects breakdown due to lack of communication. For instance, insufficient or incorrect information may pass down the channel, from the manager to his/her teams, or the information may not be received in good time. Online project management provides a number of tools and features that promote communication between team members. For instance, the application can enable you to assign new tasks, or update existing tasks to members. It also offers a platform for your team members to collaborate, discuss issues, and solve problems, regardless of their physical location.
Look at other companies who increasingly work this way. Though it may seem at first that these types of solutions may not be right for your company or projects, a little research might surprise you.